Privacy Policy

Who we are

Our website address is: http://writingsociety.writerscookbook.com.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

User accounts

When you create an account with The Writing Society, we store your name, email address, and payment details. Should you wish to discontinue membership, your account will be deleted within 90 days of you creating your account.

Facebook community

If you join The Writing Society’s Facebook community, other users will be able to see the public information that you share with Facebook. This will include things such as your name, profile photo, cover photo, and status updates.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics to track website traffic but we do not collect any personal identifiable information.

Who we share your data with

We use Thinkific, MailerLite, and Bonjoro to manage and keep in touch with members.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We will retain this information for up to 90 days after you have discontinued your membership.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Please contact The Writing Society via email: holler@thewritingsociety.com.

Additional information

How we protect your data

All staff use password managers and two-factor authentication where possible.

What data breach procedures we have in place

If a data breach occurs, we will tell everyone affected within 24 hours. We will look into how and why it occurred and deal with the breach as quickly as possible so that it doesn’t happen again.

What third parties we receive data from

We receive data from Thinkific when a new member creates an account. This information is fed into MailerLite and Bonjoro via APIs.

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